£26 per person, per night
Please note that visitors are required to bring their own single fitted sheet, pillow/pillow case and sleeping bag or duvet. If required, we can provide a simple bedding pack containing a pillow, pillowcase and fitted sheet at a cost of £6.50 per person but no longer offer sleeping bag or duvet options, so guests do need to bring their own sleeping bag or duvet. (See Bedding Policy below).
£20 per person, per night
Please bring sleeping bags, pillows, or warm gear as required. Please note that it is colder outside at night than many people anticipate. Please bring extra warm gear. Bedding packs are not available for outdoor campers. (See Bedding Policy below).
£15 per person, per day
Half days are not normally permitted but this will be at the manager discretion.
Please note that the Leaders Lodge is not always available. Please check for availability before considering this as part of your booking.
Any children staying in the Leaders Lodge must be accompanied by either a parent or carer.
Booking is made via the ‘Bedroom and Facilities Booking Template’ following liaison with the centre manager to confirm availability.
Use of the Leaders Lodge is charged at the standard indoor accommodation rates, with a small supplement to cover the additional features and the extra operational costs.
An additional charge of £25 per night will be charged when hiring the Leaders Lodge. This supplement is in addition to the standard per person day rates for indoor accommodation.
Use of the Accommodation Lodges is charged at the standard indoor accommodation rates unless otherwise specified.
A daily supplement of £35 per lodge per night will apply where less 35 persons are using the indoor accommodation or where multiple lodges are booked at less than 50% occupancy.
A minimum booking fee of £910 per night applies to all overnight bookings with a minimum of a 2 night stay.
This equates to a minimum booking of 35 people per night at the revised indoor accommodation rate for 2 nights.
A minimum booking fee of £525 will apply for day visits.
Costs will be calculated at a per person rate in all circumstances with the minimum fee applying when numbers are lower.
The conference centre / meeting room will not automatically be included in the booking price for TRAC and must be booked by selecting the appropriate box on the Initial Booking form available on the downloads page.
This is due to the fact that in the past we have heated this large space when it was not needed, and incurred additional cleaning costs when it was often not being used as a meeting space.
We do not wish to discourage groups who need this space from using it, however, in an effort to minimise waste and help the environment, we are aiming to reduce any unnecessary costs when this facility is not required.
Users will be able to book the facility at any time up until or upon arrival.
Costs for hire of the conference / meeting room IF BOOKED AS PART OF PRIMARY BOOKING are as follows (Please contact us for external function hire prices):
Weekend Hire (Friday 1500 – Sunday 1200) = £60
Part Week Hire (Up to 4 nights, 5 days) = £90
Week Hire (Up to 6 nights, 7 days) = £120
We no longer provide bedding as standard with your booking.
This is in order to avoid preparing and washing these items unnecessarily, when many people prefer to bring their own.
As such, and as part of our ongoing aims to reduce our environmental impact
WE WILL ONLY BE PROVIDING SHEETS, PILLOWCASES AND PILLOWS AS PART OF PREARRANGED BEDDING PACKS
These must be booked using the “Bedroom and Facilities Booking Template”.
A ‘Simple Bedding Pack’ containing a sheet, a pillow and a pillowcase can be provided for a cost of £6.50 per pack per visit but we no longer offer sleeping bag or duvet options, so guests do need to bring their own sleeping bag or duvet regardless.
If a bed change is required during longer stays then this will be provided at the same cost.
In all other cases visitors will be required to bring their own sheets and pillows/pillowcases along with the current requirement to bring your own blankets, duvets or sleeping bags.
NOTE: BEDS MUST NOT BE USED WITHOUT A BEDSHEET EVEN WHEN USING A SLEEPING BAG. Visitors MUST therefore always bring bedsheets.
If visitors fail to bring their own fitted sheets etc then the simple bedding pack MUST be used and a bedding charge will be applied.
The outdoor toilet block will normally be available for use, however only hot water to the basins will be available, unless we have people camping. During the winter months the central heating and hot water for showers will only be available if the lodges are in use.
An additional charge will be made if the central heating or hot water for showers is requested in the toilet block at any other time.
Archery instructors can be provided by TRAC by prior arrangement at an extra cost of £30 per instructor per hour; the minimum number required will depend on the number of users and the availability of instructors. However, we recommend a minimum of two instructors and no more than 8-10 persons per 30 min session.
Paddle Boarding is now also available. Whilst there is no extra cost for this activity, Paddle Boarding is for use by qualified instructors ONLY
Climbing Wall sessions must be organized in advance with the centre manager using our in-house instructors.
The Wall is owned by a 3rd party and as such is subject to availability at a cost of £250 for a 2 hour session and £50 per additional hour.
(A discount may be available if you have your own qualified RCI instructors to run the session)
Paddle Boards, Canoes and other activities can also be provided through 3rd parties if required.
TRAC is a self-service facility where we provide the site, the equipment and the other facilities and you are responsible for managing and running all the activities for your camp.
Where this is not convenient, we are able to organise aspects of the camp for you using third party organisations with whom we have relationships. These include catering (including picnic lunches and BBQs), instructors for specialist activities such as boating or raft building and Archery, and we can even arrange for a planned set of activities to be managed on your behalf.
Please contact us to discuss your requirements.
Clients at TRAC are usually responsible for cleaning and clearing up before departure. Where this is not convenient we are able to arrange for a full package that includes cleaning at the end of the camp or at any point throughout. Prices for these services are determined by your requirements.
Please ask if you need anything extra or special and we will work with you to provide what you need.
You will remain responsible for the children in your care and suitable staffing and liability insurance will need to be in place to cover this.
We are not able to run independent camps without your staff attendance.
A copy of the Public Liability Insurance must be provided in advance for any 3rd party activity providers, caterers or hire companies used.
NO electrical items may be brought onto site unless the centre manager agrees and can be shown proof that the items have either passed a PAT (Portable Appliance Test ) & Inspection within the past 12 months, or that the item is less than 12 months old. Any items (e.g. phone chargers) agreed to by the manager MUST be unplugged when not in use. Any items found onsite outside of these conditions will be confiscated and held until the owner(s) leaves the site.
For safety reasons, Under no circumstances should additional standalone heaters be brought to site.
Anyone found to be abusing or deliberately damaging property or equipment, will be asked to leave the site immediately.
Please refer to Booking Proceedures for the full process.
Once an enquiry has been received, assuming that the requested dates are available, we will make you an offer of the booking and pencil these into the diary. We will then hold these dates for 7 days to allow time for consideration. After this time, we cannot guarantee that your dates will be held. Further communication will extend this time at the centre manager's discretion. Bookings will be completed on a first come first served basis so early communication is advised.
Once you have informed us of your intent to book by returning the Initial Booking Form your booking will be held for a further 7 days pending return of your deposit payment.
By paying the deposit you agree to our Terms and Conditions.
NOTE: Bookings are on a ‘first come first served’ basis and are only held once the deposit is received. Deposits are normally non-refundable. Please refer to our Cancellation Policy (see below) for details regarding deposits and cancellations.
Full details in the Terms and Conditions Of Booking
The initial booking deposit is non-refundable and non-transferable unless we are able to re-sell the original dates booked.
Cancellation between 3 and 6 calendar months of the booked start date, will be invoiced at 50% of the minimum booking fee, which will be applied as a daily rate for a minimum of 2 nights booking.
Cancellation less than 3 calendar months before the booked start date, then the full minimum fee will be invoiced, which will be applied as a daily rate for a minimum of 2 nights booking.
Note: if a sizeable booking is received to fill the dates that you originally held then consideration will be given to refunding but ONLY if an alternative booking on those dates is forthcoming.
Check In is from 3PM on the day of arrival in order to give us time to ensure that everything is ready for you.
We ask that you vacate all bedrooms by 10AM on the day of departure and the site by noon.
This is to allow us sufficient time in between one group leaving and the next arriving to prepare everything.
Early Check In Arrival and/or Late Checkout Departure is by pre-arrangement ONLY and is charged at £125 per hour.
Failure to vacate the site by noon will result in a Late Checkout Charge being applied.
Failure to thoroughly clean the site prior to your departure will result in a cleaning charge being applied.
Day Visits - Arrivals from 0900 onwards and Departure before 2100 EXCEPT BY PRIOR ARRANGEMENT